- Solving Business Challenges with Technology
Case Study of Refractories Manufacturing Industry
The Client
The client is a leading manufacturing plant of India in the field of Refractories. With proper farsightedness and vision of its founder it has progressed from a small scale industry to one of the leading players in the refractory market in India. Now it manufactures more than 500 brands of refractory products, each specifically engineered to sustain individual heat resistant application in a wide array of industries.
Pre implementation Scenario
The client was using window based system. The coverage of the previous system was enough for Billing. But several vital and specific activities were big challenges to execute and control manually.
Few of them are:
- Management of Purchase/Work Order to Vendors
- Management of Miscellaneous/Statutory Expense Bills
- Management of Staff Advance against Tour/Expense/Salary
- Management of Assets
- Management of Employees and Salary Processing
- Meeting regulatory & statutory compliances like GST, TCS, TDS & E-invoicing
- Meeting the requirements of Financial Institutions
- Due to window based system, the accessibility was limited
The Solution:
After completing the client’s background and needs assessment, our team of experts suggested a cloud based web application with state-of-the-art modules like Store, Production, Sale, Asset, Expenses, Finance and Human Resource Management & Payroll. The client was impressed with our system understanding and its state-of-the-art modules like Store, Production, Sale, Asset, Finance, HR & Payroll. Also the solution prospected of a drastic reduction in the man-hours due to the integration of the companies at one platform.
The key system attributes provided were as follows:
➢ Procurement
✓ Purchase Indent✓ Purchase Order
✓ Purchase
➢ Sale
✓ Customer Order✓ Inspection Details
✓ Sale Invoice
✓ Delivery Challan
✓ Debit/Credit Note against Sale
✓ Service Invoice
✓ E-Invoice Statement
✓ Bank Stock Statement
➢ Expenses
✓ Work Order✓ Miscellaneous/Statutory Expense Bill
➢ Asset
✓ Purchase Order of Asset✓ Purchase of Asset
✓ Disposal of Assets
✓ Calculation of Depreciation
➢ Payroll
✓ Employee Details and Joining✓ Employee Salary Structure
✓ Exit from Service
✓ Rejoining from Service
✓ Salary Advance
✓ Payroll Master
✓ Payroll Transaction
✓ Salary Payment
✓ Bonus Payment
➢ Finance
✓ Advance Payment to Party/Staff✓ Employee Tour Bill
✓ Payment against Tour/Vendor Bill
Post implementation Scenario
The implemented cloud based solution automated the entire organizational processes to a single platform. This enabled the management to get real-time information from every department. The system addressed all the day-to-day activities properly taking care of their previous challenges. The new solution enabled them to monitor and control the previous un-handled scenarios.
Benefits derived from the Solutions:
✓ Proper management on procurement process of Raw Materials, Spares, Consumables, Finished goods and Assets
✓ Proper management of Assets and calculation of depreciation
✓ Complete regulatory & statutory compliances like TCS, TDS, GST and E-invoicing
✓ User wise single/multiple instance of sign in.
✓ Tighter control and process orientation with workflow
✓ Better visibility for top management
✓ Better coordination between different departments and branches