- Solving Business Challenges with Technology
Case Study of Roller Flour Mill
The Client
Our Client is an internationally reputed name in the flour milling industry and every kitchen’s favorite in India as well. They specialize in wheat products, edible oil, and pure basmati rice and chickpea flour/besan. They have established themselves among the leading companies in food industry and are committed to manufacturing and selling high quality and world class products. The Read-mix “Idly Dosa Batter” business is the latest foray of the group.
Pre Implementation Scenario
The client was using window based standalone software for managing finance for each company separately. Inventory management was a pain point for them. It was very difficult to manage the raw material purchase by calculating the deduction factors like bad quality, shortage quantity, hamali, rain affected deduction, freight payment and the brokerage commission of a broker.
Their management was specifically concerned about the BOM management, high inventory and machinery carrying cost, production cost, and timely order execution. The client was managing production manually on papers. There was no proper tracking to know the actual production from each manufacturing process. Because of not fully integrated system Data gathering of all companies also took a lot of time for Top management Reporting. Since most of their work was being done manually, the major interest for the management was automating their processes.
The Solution:
The client was impressed with our system understanding and its state-of-the-art modules like Store, Production, Sale, Asset, Finance, HR & Payroll . Also the prospect of a drastic reduction in the man-hours due to the integration of the companies at one platform. The client was impressed with our business process understanding and state-of-the-art modules of the solution like Store, Production, Sale, Asset, Finance, HR & Payroll. Also the prospect of a drastic reduction in the man-hours due to the integration of the companies on one platform. The solution provided managed their inventory, supplier payment, freight payment related processes and incorporated all the quality related aspects and criteria. Auto calculation of deduction factors like bad quality, shortage quantity, hamali, rain affected deduction, freight payment and the brokerage commission of a broker helped them a lot to concentrate on their business and outstanding only. Approval on each payment advice helped management a lot to have control on the business.
The key system attributes provided were as follows:
- Procurement Management
- Production Management
- Sales Management
- Stock Management
- Accounts Management
- Accounts Payable Management
- Accounts Receivable Management
- Cheque Book Management
- Asset Management
- HR & Payroll
Post implementation Scenario
Automated cloud based single platform for all companies enabled the management to get real-time information for better visibility, forecasting, budgeting, and Planning. Production control with process orientation workflow. Better coordination between different departments and companies. Full control of management on bill processing, payment advice and payment. Streamlined freight payment with lots of if then else clauses. Top management was provided with real time business intelligence & analytics to enable them to take appropriate decisions to monitor their bottom line.
Benefits derived from the Solution
- Management Dashboard for better visibility for top management.
- Multi company Integrated Solution drastic reduction of man hours
- Tighter control and process orientation with workflow
- Consolidated Books of Accounts
- Monitoring of Broker commission and its outstanding.
- Monitoring of Freight payment for Transporter/Supplier
- Controlling of Credit Limit of Customers
- Generation of Area, product and customer wise Sales Analysis
- Each and every entry is recorded with the user details
- Each and every screen and its functions like new entry creation, editing of existing entry and deletion of entry can be secured by setting privileges to users
- Fully integrated accounts module. So there is no need to maintain accounts in a separate software
- Completeregulatory & statutory compliances like TCS, TDS, GST and E-invoicing
- Attentions gives you alerts when something needs your urgent reaction
- All vouchers and invoices are printable that helps you to remove all manual work
- All reports are printable and also downloaded into multiple formats
- Specific IP/Mac approval for login
- User wise single instance login